A. During the Project
1. The Importance of Keeping Proper Records
One of the difficulties that I have encountered most frequently when representing…
In general, a proper project record must include at a minimum the following:…
■ Correspondence (with clear cross-referencing to other correspondence); …
■ Minutes of meetings (and the contractor must take care to object to any inaccurate…
■ Records of progress of works (in the form of requests for inspection and approval;…
■ Records of labour (timesheets, work logs, etc.) with clear relation to works c…
■ Photographs and/or videos of works or events (e.g. impediments to works caused…
■ Testing records and test results;…
■ If needed: officially recorded events or status of work by third parties (e.g.…
■ Preferably: all of this in an electronic document-management system.…
Regarding quantum in particular, contractors should take care to create and maintain…
■ Clear records of price structure (how the price was put together, especially when…
■ Invoices for equipment, materials and consumables;…
■ Invoices for personnel costs; Sayfa 277…
■ Subcontractor invoices, price quotes, etc.;…
■ Clear time logs or timesheets for higher-level personnel;…
■ Evidence of actual indirect costs (e.g. head-office overheads and allocation to…
■ Proof of actual payment;…
■ …all of which should be clearly linked to tasks / time periods / events.…
A good example of the need for clear records is where work is disrupted and this…
EN
TR
